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Band and/Or DJ
Scope of services
Band contracts are usually quite specific as to what exactly they provide so make sure yours details exactly what you want. Do you need them to play as you walk down the aisle, do they have their own microphones, is there special lighting or other effects, does it include party people or other extras?
Breaks and meals
Provisions can vary widely from required meals from the venue to dollar stipends if they are not provided. Remember to check with your venue whether vendors are included in guest counts and if there is a reduced charge for vendor meals.
Special electrical, technical, or physical requirements
From providing access to outlets to the amount of performance space to provisions for inclement weather for outside weddings, bands and DSJs often have a whole host of requirements in their contracts, make sure you and your venue can accommodate them!
Payment terms, deposits, refunds, and cancellations.
Make sure these terms are clearly set forth and that you understand them!
Flowers
Additional Information
Could you have a wedding without flowers? Few do! The options are endless and for most weddings many different florals are needed, such as bouquets, boutonnières, flowers for the wedding aisle, the reception and more. Flowers tend to be a large part of most wedding budgets, not only because individual bouquets and the like are so expensive, but because you need so many of them!
Scope of the work.
As with other vendors, this might be detailed into a proposal or set forth at length in the contract itself. Make sure that all details are in the contract, even if it is by having the proposal “incorporated herein as if fully set forth at length.”
Payment, including deposits, when the balance is due, what is refundable or not, cancellations, delays, and refunds.
Clear contract terms are crucial here. WhHow much is the deposit, is it ever refundable and when and how do you pay the rest? What happens if you cancel?
How changes and additions work and cancellation policies.
Florists, more than most vendors, are used to changes. A bride forgets that a certain area needs flowers or realizes that an entire display must be left out because the band is going to need the space it was intended to go. Changes may be harder on florists because they may not be able to get the same flowers.
Substitutions.
Florists usually reserve the right to substitute flowers of equivalent value if the ones they receive are unsuitable or if they become unavailable.
Rental Items.
Florists often provide items on rental. Who is responsible for their return and by when?
Pick-up and Delivery.
Make sure everything is clear in this area. What if anything are you supposed to pick up and when can they be picked up? When will the florist have access to deliver the flowers? Remember to check the rules and contract of your venue which might need to approve your florist or have restrictions on how and when things are delivered.
Additional Charges.
Usually there will be a clause regarding how additional charges will be treated and often a schedule will be set forth. Be careful here.
Learn More
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14. Wedding Party Attire
14. Wedding Party Attire
The contract provisions for gowns for mothers of the bride, flower girls and bridesmaids are often quite similar to those for the bride’s wedding gown. The person legally responsible for payment will be whoever signs the sales agreement not the person that the dress is for.
What happens when a wedding is cancelled?
If the bride signed all the agreements, but others paid the deposits, the bride will still be responsible to make the final payments. Even if the deposit was made by others, the shop will generally send any refund to the person who signed the contract, but in other cases, the shop may do a refund by issuing it on the credit card that was used.
If the bridesmaids signed the contracts and paid either in full or in part, what is the bride’s responsibility for a cancelled wedding?
Here, the question tends to be more ethical, rather than legal. Some view a bridesmaid’s lost costs related to a cancelled wedding as just a risk of being a friend or relative of the bride. Other brides might want to reimburse their bridesmaids and others for any losses. Legally, courts will not look kindly on a lawsuit for reimbursement and they will rarely be successful.
If the bride signed for and paid for all the dresses and the bridesmaids all have the dresses, is she entitled to get them back from the bridesmaids or ask for payment?
Most brides won’t want anything to do with the dresses! Again, most courts will view this as a gift and not order their return or payment for their costs.
How about tuxedo rentals?
Tuxedo rental agreements vary widely and rarely are negotiable. The key thing here is for everyone to understand the terms of the agreement. This includes the fact that the person who signs the agreement is responsible for any damage, not the person who wears it.
Carefully consider that wedding insurance policies often cover not just the wedding gown but wedding apparel and might cover some losses. You may also have credit card protection plans that might cover in certain situations.
Hair AND MAKEUP
Of course, you want your Glam Squad!
It’s your big day! After hours and hours of research you’ve found the one! She is free on your wedding date, and she sends you a contract and you’re ready to simply sign away. Do you? Of course not! First make sure you know what you are signing!
Scope Of Services And Charges For Them
If packages are referred to make sure it is incorporated into the contract, if not make sure the details are set forth. Who is to get services, i.e. the bride and how many bridesmaids or others. What is the charge for each and what is included and what is excluded. Make sure the charge for each is clearly noted.
Deposits and When Final Payment is due and how it is to be paid
More than any other vendor rarely are deposits refundable here under any condition.
It is important to know when Final Payment is due and how it is to be paid. Often hair and makeup artists want cash or certified checks on the day of the wedding, but before services start.
Save the DatE, Wedding Invitations, and Thank you Cards
Things you Should Know!
Special Considerations for Invitations.
1. Proofing.
Proofs are crucial. When you give your final okay that is what you are going to get. Didn’t notice that the small “l” was really an “I”? Tough. Generally, once the item is produced, you are stuck.
2. What you get may not be identical to what you ordered.
Printing processes may vary, some papers may have irregularities and certain papers may be out of stock. Variations are usually disclaimed by vendors. Out of stock items will usually be provided for with a clause that indicates that alterative options being presented.
3. Availability.
Be very careful when you order from websites. Some sites will actually let you place an order and leave you thinking that it’s a done deal.
4. Deposits and/or Retainers.
Usually, initial deposits will have to be made and, again, rarely are they refundable.
5. Production Times and Shipment.
When you order items in bulk or customized items, you do not care about the difference in production times vs delivery times, you just care about when you will get what you ordered. However, to the companies they are two very different things. Getting any kind of guarantee of when exactly you will get things by is nearly impossible
6. Returns, Exchanges & Cancellation Policies.
It’s understandable that rarely does anybody else have any use for your personalized item, so rarely are returns allowed unless the vendor made an error.
7. Pricing.
Make sure you understand all the terms regarding pricing. Sales tax will usually be separately added on to the price. There may be a set up charge. If you are ordering over the internet you might actually be charged in a different currency or charged for VAT taxes and extra delivery charges. Before you go through the process of ordering, first check minimum order requirements.
When it comes to customization it is crucial to obtain, review and approve proofs. Generally, it is wise to have more than one set of eyes take a look.
HAIR AND MAKEUP
Additional Contract Provisions
1. Non-Transferrable
Make sure that your artist cannot have someone else simply fulfill the ocntrcat. You probably picked a specific person or company and are copunting on them work their artistry, not someone else.
Cancellation/Liquidated Damages Clause.
Like other vendors, these artists will include cancellation clauses and provide what is often called a “liquidated damage” clause. “Liquidated damages” clauses try to set in advance an amount one party will pay to the other if something is cancelled in lieu of leaving open what should be paid.
Changes in Number of Makeovers and Artists required.
Like other vendors, artists want to guarantee they will make a minimum amount and to approve any changes.
Extra services requested by persons receiving services.
Let’s say one of your bridesmaids wants her eyebrows shaped, needs hair extensions put in or some other service that is not included. Many artists will provide them. Just make sure the contract notes what these services are, what the process is, who can authorize them and when and how they are paid for.
How people getting the services should arrive for their session.
Nothing will throw off an artist’s schedule more than people showing up for their session in an unexpected manner. One of your bridesmaids had a late night and shows up in full makeup and needs her hair extensions removed. Another has a turtleneck on and didn’t think to bring any change of clothes
Travel Fees.
More than any other vendor you will see makeup and hair people charge extra for their travel to where their services are being provided. If a separate charge is included, make sure it is very specific.
Agreement to use of freelance professional makeup artists.
Often you are hiring a specific individual makeup artist or hair stylist, but it’s obvious that as one person they could not handle everyone alone.
Photography.
Beautiful brides are the calling cards for these artists and what better way to show off your work than by having images of brides you actually performed services for. As such, most artists try to reserve the right to take pictures and use these images in their businesses.
Liability of Artist.
These tend to be typical clauses where they exempt themselves from all sorts of liability. Much of this is understandable. It may include provisions for what happens if the specific individual isn’t available, or for unforeseen circumstances.
